Meeting Space Request/Event Approval

AUA policy allows exhibiting companies, universities and non-profit organizations to host events during the AUA Annual Meeting, but limits when those events may take place. Entertainment, meetings or similar activities will not be permitted in hotel rooms or other private or public facilities during hours that conflict with AUA or certain AUA sanctioned events.

General Rules
Any exhibitor or agent of an exhibitor involved in an industry event agrees to observe these guidelines. It is the exhibitor's responsibility to distribute copies of this information to the appropriate company personnel and/or any agents, representatives or contractors involved in planning activities at the AUA Annual Meeting.

The exhibitors requesting space or approval to hold an event are responsible for the actions of their employees and/or agents and will be expected to follow all rules and guidelines outlined in the "Exhibitor Function Guidelines." Groups occupying space in the hotels must provide appropriate staff to coordinate all such activities.

  • Meeting Space Request/Event Approval Guidelines and Forms – These forms will be available in mid December in the Exhibitor Service Kit. If you need immediate assistance, contact Sarah Hardy at Irelations@AUAnet.org.
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