Speakers

A/V Requirements

Audio/Visual Requirements for the 2011 AUA Annual Meeting in Washington, DC
The AUA requires that all participants use Microsoft PowerPoint for their presentations – 35mm slide projectors will not be available. The use of MS PowerPoint ensures the optimal presentation and an easy format for the speaker. It also provides attendees the excellence in quality they expect at AUA meetings.

he AUA requires that all participants use Microsoft PowerPoint for their presentations – 35mm slide projectors will not be available. The use of MS PowerPoint ensures the optimal presentation and an easy format for the speaker. It also provides attendees the excellence in quality they expect at AUA meetings.

The AUA has standardized the process for delivering computer presentations at the meeting. Microsoft PowerPoint 2010 will be the standard software. If a presenter prefers software other than Microsoft PowerPoint, they MUST contact Projection Presentation Technology at AUA@projection.com to discuss their software needs. Internet access will not be available in the session rooms, so please be sure to remove hyperlinks that access the internet as they will not work.

Presenters will not be allowed to use their own computers for presentations. One computer will be in each meeting room. All presentations will be sent to this computer by technicians via a local area network from the Speaker Ready Room. Presentations on site MUST be submitted in the Speaker Ready Room. DO NOT bring a new version directly to your meeting room as the computers in the meeting rooms do not have active media drives in order to avoid the spread of computer viruses. Technicians in the meeting rooms should not be distracted by attempting to make changes or add new slides to your presentation thereby risking that the session starts on time and each presenter has their allotted time to present.

The AUA encourages advance submission of presentations to Projection Presentation Technology (PPT) before arrival in Washington, DC. Advance submissions will be checked to make sure that the format is compatible with the software and hardware specifications of the computers provided at the convention.

If you use the web upload site (www.projectionnet/aua/login.aspx) to send us your presentation at least one full day before you present, we will check it for you.

  • We will be making sure that your files open and were not damaged during the upload process.
  • We will check for video files that do not play (please remember to include all your video files in the upload).
  • We will check for obvious graphics issues such as missing QuickTime graphics or the dreaded "Red X."
  • We will check to see if you have accidentally applied timings or "Kiosk" mode to your presentation.
  • We will look for font translation issues that have caused obvious changes such as text running off the page.

Our technicians are highly trained; however, since the language is highly technical, they will not be able to check for spelling issues or issues with animations or "builds".

This process is not meant to take the place of our recommended best practice, which is you visiting the Speaker Ready Room, in advance, to make one final review of your presentation on a computer identical to that which will be in your session room.

If you decide to use the web upload site less than 24 hours in advance of your presentation, we will do our very best to review it, but we cannot guarantee there will be time. In addition, the web upload site will not allow you to upload within one hour of your actual presentation. In this case, you should come directly to the Speaker Ready Room.

These presentations will be available for preview and changes in the Speaker Ready Room and can be changed on site given there is time to get the presentation sent to the room. More information on this service will be sent in the coming weeks.

ONE of the following media may be used to submit presentations in the Speaker Ready Room:
  • CD ROM
  • DVD ROM
  • USB memory stick

If the presentation cannot be transferred to one of the media listed above, the technicians in the Speaker Ready Room will transfer the presentation from your laptop at the meeting. The presentation must be PC compatible. If you bring a presentation built on a MacIntosh computer, we will convert the presentation on site. NO MacIntosh computers will be provided. Computers will be available in the Speaker Ready Room to make changes to presentations, print notes, and practice presentations. It is imperative that you come review your presentation, even if you submit it in advance, to be sure the fonts, charts and/or graphs converted properly.

Speaker Ready Room

For your convenience, a Speaker Ready Room will be provided during the 2011 Annual Meeting. The Speaker Ready Room will be located in Room 140AB of Walter E. Washington Convention Center. Hours of operation are:

Friday, May 13

(Noon – 5 p.m.)

Saturday, May 14

(6 a.m. – 6 p.m.)

Sunday, May 15

(5 a.m. – 5 p.m.)

Monday, May 16

(5 a.m. – 6 p.m.)

Tuesday, May 17

(5 a.m. – 6 p.m.)

Wednesday, May 18

(5 a.m. – 4 p.m.)

Thursday, May 19

(5 – 9 a.m.)

Thank you for your time and attention as we endeavor to make this year's event the best ever! If you require any assistance, feel free to email our Help Desk at aua@projection.com.

Critical Dates
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Registration
& Housing
Click here to access AUA2011 registration and for more information on arranging your travel and hotel.
Speaker Requirements
Use the left navigation to access Speaker Requirements for Plenary Presenters and Course Faculty.
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