Plenary Presentation Information

2011 Audio-Visual Requirements

  1. The AUA requires that all participants use Microsoft PowerPoint for their presentations – 35mm slide projectors will not be available. The use of MS PowerPoint ensures the optimal presentation and an easy format for the speaker. It also provides attendees the excellence in quality they expect at AUA meetings.

    The AUA has standardized the process for delivering computer presentations at the meeting. Microsoft PowerPoint 2010 will be the standard software. If a presenter prefers software other than Microsoft PowerPoint, they MUST contact Projection Presentation Technology at AUA@projection.com to discuss their software needs. Internet access will not be available in the session rooms, so please be sure to remove hyperlinks that access the internet as they will not work.

  2. Presenters will not be allowed to use their own computers for presentations. One computer will be in each meeting room. All presentations will be loaded on this unit. Presentations MUST be turned in at the Speaker Ready Room (located in Room 140AB of the Walter E. Washington Convention Center) 24 hours in advance. Presentations will be loaded for the speakers via the network connection from the Speaker Ready Room.

  3. All presentations must be submitted on ONE of the following media:
    • 3.5" Floppy Disk (1.44 MB)
    • 100/250 MB Zip Disk
    • DVD-ROM
    • CD-ROM
    • USB Memory Stick

    If the presentation cannot be transferred to one of the media listed above, the technicians in the Speaker Ready Room can and will transfer the presentation from your laptop at the meeting. The presentation MUST be IBM compatible. NO MacIntosh programs will be accepted.

  4. All speakers must check in to the Speaker Ready Room 24-hours prior to the day of your presentation even if you have pre-submitted your presentation.

  5. Computers will be available in the Speaker Ready Room to view presentations, print notes and practice presentations. There will also be a CD-ROM burner available in the Speaker Ready Room to make final copies of your presentation.

  6. Plenary presenters will be contacted four to six weeks prior to the Annual Meeting by the AUA's Plenary Coordinator. He/she will provide additional information about the Plenary and its set-up, answer any questions you may have and schedule rehearsals in the Plenary hall.
Critical Dates
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& Housing
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Speaker Requirements
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