Poster Session Information

A poster session is designed to permit the author to explain and illustrate his/her concepts, techniques or research findings in a manner that will promote understanding more readily than does a "rapid fire" podium address. Authors must be present during the entire session to respond to questions from the audience, which will be moderated. Each poster presenter is required to pre-submit two slides (one data and one summary) to be shown during their 3-minute presentation (see A/V requirements below). The "Best-Of Poster" of each session will be chosen by the Moderator. The author is responsible for moving that poster to the "Best-Of Poster" area located outside of the Plenary entrance.

Presentation Schedules and Format

8 – 10 a.m. Session
7:30 – 8 a.m. Installation of posters in session room.
8 – 9 a.m. 3 minute presentation given by each author.
9 – 10 a.m. Moderated discussion of all posters with questions from audience.
Authors remove posters.
10:30 a.m. – 12:30 p.m. Session
10 – 10:30 a.m. Installation of posters in session room.
10:30 – 11:30 a.m. 3 minute presentation given by each author.
11:30 a.m. – 12:30 p.m. Moderated discussion of all posters with questions from audience.
Authors remove posters.
1 – 3 p.m. Session
12:30 – 1 p.m. Installation of posters in session room.
1 – 2 p.m. 3 minute presentation given by each author.
2 – 3 p.m. Moderated discussion of all posters with questions from audience.
Authors remove posters.
3:30 – 5:30 p.m. Session
3 – 3:30 p.m. Installation of posters in session room.
3:30 – 4:30 p.m. 3 minute presentation given by each author.
4:30 – 5:30 p.m. Moderated discussion of all posters with questions from audience.
Authors remove posters.

Presentation Set–Up
All poster presentations will be set up in the session rooms and will be grouped by topic. AUA staff will be available in the session room for assistance. Each poster has been assigned an abstract number, which is included in your acceptance letter and should be displayed on your poster. Posters must be removed at the end of each session. The AUA will not be responsible for posters that are not promptly removed.

If supplemental material is desired, you may provide information sheets to fellow conference attendees. Please make sure to remove these materials once you have completed your presentation. The AUA will not be responsible for materials left in the session room following your presentation.

Poster Preparation Tips–Do's and Don'ts

  • DO prepare a sign for the top of your poster board indicating the abstract number, title of the presentation and its authors. The lettering for this sign should be at least 1" high.
  • DO use block lettering (at least 1/2" high) for other portions of your presentation to add emphasis and for easy readability.
  • DO use large typescript (using Bulletin type font) if posting a copy of your abstract.
  • DO keep illustrative material simple in using charts, graphs, drawings and pictures. Remember that illustrations must be viewed from 3 to 5 feet.
  • DO use matte (silk) finish for photographs. This will help diminish glare.
  • DO number each piece and put in place sequentially.
  • DO make captions brief, levels few and both clear.
  • DO make posters as self-explanatory as possible.
  • DO provide descriptive handouts if useful to attendees.


  • DO NOT mount abstracts on heavy board (this does not hang properly).
  • DO NOT be arty or overly ornate (this distracts from impact of your information).
  • DO NOT use projection equipment (no electricity or equipment will be supplied).
  • DO NOT use transillumination (poster sessions are just what they mean).
  • DO NOT write or paint on the tackboard used as background for your poster (someone will be using the tackboard after you).
  • DO NOT use sticky tape to mount poster material (this will damage the board; pushpins will be provided).
  • DO NOT make posters elaborate or costly, although it is necessary for posters to be made professionally.
  • DO NOT consider posters as scientific exhibits (poster sessions consist of presentations that will be more effective using this format).

Equipment Provided
The AUA will provide the following during the session:

  1. One 4' high by 8' long tackboard mounted on a frame.
  2. Pushpins (please leave pushpins on board at the conclusion of your session).

Suggestions for Construction of a Poster
Posters can be professionally produced by a number of resources (e.g., Fedex/Kinkos, Staples). More information on poster production will be provided in the spring.
Some of the more inexpensive materials you may wish to use are:

  1. Felt tip markers and pens
  2. Construction paper in assorted colors (for borders, etc. to give emphasis)
  3. Ribbon, string
  4. Stencils
  5. You may wish to have handouts prepared to take with you to the meeting.

Some color combinations that provide better contrast are:

  1. Black on yellow
  2. Black on orange
  3. Green on white
  4. Red on white
  5. White on black

A suggested arrangement for easy viewing is illustrated below:

A suggested arrangement for easy viewing.

Uploading Posters Online

Congratulations on the acceptance of your abstract in a poster session for the AUA 2011 Annual Meeting. Mira Digital is offering a free posters online program, PosterSmart™ for poster viewing at AUA 2011. All posters are fully searchable, and contain all of the text, charts and graphics just as they were presented.

Uploading your poster to the online site is a free service which greatly enhances your research exposure to your colleagues during and after the Annual Meeting.

To take advantage of this service, please click here.

Sign on using your login/password, or click 'Forgot Password.'

After logging on to the site, click the "Upload File" link next to your submission title to begin. To upload your Poster File, click the "Browse" Button below to locate the file on your computer. After the file has been selected then click on the "submit" button.

File Format Guidelines:
We recommend uploading a high-resolution PDF (with image resolution of 300 dpi or greater). If your poster was created in PowerPoint and you are unable to convert to PDF, then uploading your PowerPoint file is acceptable. Please note, however, that all files will be converted to PDF for printing.

You may also upload your poster files at the meeting. Two kiosks will be available for poster file upload at the Walter E. Washington Convention Center: one kiosk is located outside of Room 145 ab (street level) and the other is outside of the Plenary Session on the L Street Bridge (2nd level).

Congratulations again on your acceptance for AUA 2011 Annual Meeting. We look forward to seeing you there. If you require further assistance, please contact AUA Customer Service at AUA2011@mirasmart.com or call (314) 333-5160. If you have any questions regarding your presentation, please e-mail Sharon Broda at broda@AUAnet.org.

Mira Digital Publishing

Audio/Visual Requirements for the 2011 AUA Annual Meeting in Washington, DC
The AUA requires that all participants use Microsoft PowerPoint for their presentations. 35 mm slide projectors will not be available. The use of MS PowerPoint ensures optimal presentation and an easy format for the speaker. It also provides attendees the excellence in quality they expect at AUA meetings.

****NEW**** – A/V technicians are unable to make changes to presentations in the session room. Presentations can be updated in the Speaker Ready Room, 140AB.

The AUA has standardized the computer presentations at the meeting. Microsoft PowerPoint 2007 will be the standard software. If a presenter prefers software other than Microsoft PowerPoint, they MUST contact Simon Tuck with Projection Presentation Technology at AUA@projection.com to discuss their software needs.

Presenters will not be allowed to use their own computers for presentations. One computer will be in each meeting room. All presentations will be loaded on this unit. Presentations MUST be turned in at the Speaker Ready Room (Room 140AB). Technicians will load presentations for the speakers via the network connection from the Speaker Ready Room.

The AUA encourages advance submission of presentations to Projection Presentation Technology (PPT) before arrival in Washington, DC. Advance submissions will be checked to make sure that the format is compatible with audio visual and computer equipment available in Washington, DC. These presentations may be accessed in the Speaker Ready Room and may be changed before the actual presentation. More information on this service will be sent in the coming weeks.

All presentations submitted to the Speaker Ready Room may use ONE of the following media:

  • CD ROM
  • USB memory stick

If the presentation cannot be transferred to one of the media listed above, the technicians in the Speaker Ready Room will transfer the presentation from your laptop at the meeting. The presentation must be IBM compatible. NO MacIntosh programs will be accepted.

Computers will be available in the Speaker Ready Room to make changes to presentations, print notes, and practice presentations. There will also be a CD-ROM burner available in the Speaker Ready Room to make final copies of your presentations.

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